Last Revised: June 2014
Havergal College (“Havergal” and the “School”) is committed to protecting the personal information it collects (“Personal Information”) and the privacy of the individuals to whom it relates. Information including Personal Information that you submit through this Website or any other website managed by Havergal (collectively the “Website”) will be available to offices, departments and individuals within Havergal and may be disclosed to its subsidiaries and affiliates, The Havergal College Foundation and Havergal volunteers, for the purposes described in this Privacy Statement.
This Statement may be revised from time to time in response to changes in Havergal’s practices or applicable law. The date on which the Statement was last revised is posted at the top of this page. Please review the Statement carefully if it has been revised since the last time you visited the Website. Your use of the Website after a change has been made to this Statement constitutes your consent for Havergal to collect, use and disclose your Personal Information in accordance with the revised terms.
Havergal collects and uses Personal Information for communication to and with its constituents, and electronic messages are communicated in accordance with the requirements outlined in Canada’s Anti-Spam Legislation (CASL), effective July 1, 2014. Individuals may withdraw their consent, or re-subscribe to provide express consent, to receive commercial electronic messages from Havergal at any time - click here or email firstname.lastname@example.org. Havergal continuously strives to strengthen the school community by connecting students, parents, alumnae (“Old Girls”), faculty, staff and friends with the school and one another. Personal Information is also gathered for administrative purposes, such as student registration, and school operations and activities, including fundraising. The School solicits the financial and volunteer support of its many constituents worldwide. Website user information about current sessions is collected automatically by electronic means (cookies) and used to assess features of the Website.
Havergal may be legally required to disclose Personal Information, for example in response to a warrant, court order or under the laws governing educational institutions and may disclose Personal Information, for example to law enforcement officers to assist with an investigation, or to protect the safety of our community members and School.
Except in a limited number of circumstances defined by law, upon written request you may view your Personal Information in Havergal’s records. We may ask you for identification to ensure that we do not inadvertently disclose Personal Information to an unauthorized person. If you would like to request access to your Personal Information or authorize Havergal to disclose it to someone else, please advise our Privacy Officer by email or post to the address provided below. Members of the Havergal community with access to password-protected portal environments may view their household information and make changes to their records. Other individuals will need to ask us to update or correct their Personal Information in our records.
Havergal uses a variety of safeguards to protect Personal Information. We restrict access to Personal Information to authorized members of the Havergal community, including volunteers, who have received been made aware of our privacy standards and who have signed a confidentiality agreement. All digital sources of Personal Information are stored in password-protected platforms. Under no circumstances do we rent, sell or give Personal Information to any other organization for its own use outside of The Havergal College Foundation.
Havergal uses external service providers to assist with certain operations, for example the support and maintenance of its electronic records and systems. Some of Havergal’s service providers, including its IT service providers, operate in countries outside of Canada. Where required for their services, Havergal will transfer or otherwise permit its service providers to store/access Personal Information (including financial and personal health information). Havergal prohibits its service providers from using Personal Information except to the extent required to provide their services and requires them to adhere to Havergal’s privacy standards for the protection of Personal Information. Where Havergal’s service providers operate in countries other than Canada and use or store Personal Information, that information will be subject to and may be disclosed under the laws of those other countries, including to their governments and government agencies. If you have any questions or concerns about the transfer, use and storage of your Personal Information outside of Canada, please contact our Privacy Officer.
To discuss any questions or concerns you may have about Havergal’s management of Personal Information, as reflected in this Statement, or to make a request for access or for the correction of Personal Information, please email email@example.com or write to: Privacy Officer, Havergal College, 1451 Avenue Road, Toronto, ON M5N 2H9.
Terms & Conditions of Use of the Website
Last Revised: January 2013
Entering Personal Information
We will collect and store any Personal Information you provide to use through the Website, by signing up online for an event, program, alumnae activity or mailing list for example. Havergal uses such Personal Information in accordance with our Privacy Statement, posted above. If you provide us with Personal Information about someone other than yourself, we are relying on the fact that you are representing to Havergal that you have that individual’s consent or are otherwise authorized to provide us with the information.
Purpose, Intellectual Property Rights, Permitted Use of Website
Disclaimer and Limitation of Havergal College’s Liability
The Website is provided “as is” and “as available”. The Website is not guaranteed to be error-free or uninterrupted. Although Havergal makes every effort to ensure that the content is accurate and up-to-date, it will not be liable for damages of any kind arising out of your reliance on the content. Havergal assumes no responsibility and provides no warranties, representations, guarantees, covenants or conditions, express or implied (either in fact or by operation of law) or statutory, including without limitation with respect to the quality, accuracy, reliability, currency, completeness, merchantability, fitness for a particular purpose, non-infringement, or continued availability of the Website. You agree that you will bear all risks associated with the use of the Website, including without limitation any reliance you place on its availability or the accuracy or appropriateness for any purpose of content on the Website, and you acknowledge that you are solely responsible for actions and communications you undertake using the Website.
Clicking on certain links within the Website will take you into websites that are not under the control of and are not maintained by Havergal. You acknowledge and agree that Havergal is not responsible for the availability of such external sites, does not endorse and is not responsible or liable for any content, advertising, information, products or other materials on or available from such sites. You also acknowledge and agree that Havergal will not be responsible or liable, directly or indirectly, for any damage or loss caused or alleged to be caused by or in connection with the use of or reliance on any content, goods or services described or made available through any external site. If you decide to visit any linked site, you do so at your own risk and it is your responsibility to take protective measures to guard against harm, including as a result of computer viruses. Havergal will not be liable to you (whether in contract, or tort including negligence or gross negligence, or otherwise), for any loss or damages whatsoever you incur by use of the Website, including without limitation, damages for harm to business, loss of information, programs or data, loss of profit or revenue, loss of goodwill, or for direct, indirect, special, incidental, consequential, punitive or exemplary damages, however caused or arising (even if Havergal has been notified of the possibility of such damages or loss or if such damages or loss were foreseeable).
Restricted Access Portals: Confidentiality Agreement
Havergal maintains restricted, password-protected areas of the Website (“Portals”) for the exclusive use of designated groups of members of the Havergal community including faculty and staff, parents, students, Old Girls and Board members. Use of a Portal is conditional upon compliance with applicable Havergal policies and practices, including the Code of Conduct, Harassment Policy and Acceptable Use of Technology Policy, and the confidentiality agreement, which must be entered into by faculty and staff, parents, students and Board members each school year. The applicable policies and practices may be obtained from the Havergal College Family Handbook or the Portals. The acceptable use policy of the Old Girls Online Community is posted on its Portal.