Last Revised: October 2020
At Havergal College (“the College”), we are committed to safeguarding the personal information you entrust to us. The College collects, uses, and discloses personal information necessary to support its educational and business operations and does so in accordance with this Policy and applicable laws.
Our Collection of Personal Information
The College collects personal information from former, current, and prospective students and their families; former and current faculty, staff, contractors, and suppliers; donors, friends, and supporters; board members; community affiliates and partners; and other individuals who are connected to or who visit the College.
The personal information that we collect includes, but is not limited to:
- Demographic information (e.g. name, contact information, date of birth).
- Family information (e.g. contact information, marital and custody status).
- Admission application information (e.g. educational history, academic records).
- Academic information (e.g. attendance information, assessments, learning support information).
- Health and wellness information.
- Other information required to support educational success (e.g. information about co-curricular activities, disciplinary information).
- Employment data (e.g. applications, evaluations, salary data).
- Fundraising and advancement information.
- Financial information.
- College event information (e.g. attendance, feedback).
- Police reference check information.
- Images, audio and video recordings.
Our Use of Personal Information
The College uses the personal information that it collects as required to support its educational and business operations. Examples include:
- To provide academic programming.
- To support individualized learning and social-emotional student wellbeing.
- To administer co-curricular and experiential learning.
- To administer admission and financial aid programs.
- To communicate with current, former and prospective students and their families about school events and activities, volunteer opportunities and fundraising efforts.
- To support employment practices and volunteer opportunities.
- To maintain connections with former employees.
- To record archival history.
Our Sharing & Storage of Personal Information
The personal information that the College collects is shared within the Havergal Community to enrich the educational experience we provide, to enhance connections throughout the community and to support our business operations.
The College may be required by law in certain circumstances to disclose personal information to government organizations (e.g. the Ministry of Education, public health authorities, law enforcement) or in response to a court order or other legally valid request or inquiry.
The College may disclose personal information to others where permitted by law. For instance, the College uses third-party service providers who may in some cases be responsible for processing personal information or may need to receive personal information in order to provide their services to us. We provide them with only the personal information that they need provide their services. We also review their privacy policies to ensure that they handle personal information in a manner that is consistent with our practices and policy and all applicable laws.
We never sell our community members’ personal information to any outside organization.
Our Security Safeguards
The College is committed to keeping your personal information secure. We use appropriate safeguards to protect our community members’ personal information. We review our security measures regularly.
Cookies are stored on your device when you use our website to make browser activity user-friendly and efficient. Cookies are small text files stored in your computer’s browser, and on their own, do not store personal information, execute programs or transfer a virus. You can configure your browser to customize how you prefer to handle cookies.
Student safety and wellbeing is our priority. The College recognizes the importance of protecting the privacy of children and has guidelines for faculty and staff regarding sharing or publishing student photos and names.
Your Rights & Responsibilities
You have the right to access your personal information, to request corrections to it, and to verify how it has been used. Please contact us using the information in the “Contact” section at the end of this Policy.
You have the right to control the types of communications that you would like to receive from the College. Please contact [email protected] to change your communication preferences.
Community members are asked to update their personal information in Veracross as changes occur. Current families are also asked to confirm their personal information annually through the re-enrolment process.
If you have any questions that relate to the College’s collection, use or safeguarding of your personal information, please email [email protected].
Terms & Conditions of Use of the Website
Last Revised: January 2013
Entering Personal Information
We will collect and store any Personal Information you provide to use through the Website, by signing up online for an event, program, alumnae activity or mailing list for example. Havergal uses such Personal Information in accordance with our Privacy Statement, posted above. If you provide us with Personal Information about someone other than yourself, we are relying on the fact that you are representing to Havergal that you have that individual’s consent or are otherwise authorized to provide us with the information.
Purpose, Intellectual Property Rights, Permitted Use of Website
Disclaimer & Limitation of Havergal College’s Liability
The Website is provided “as is” and “as available”. The Website is not guaranteed to be error-free or uninterrupted. Although Havergal makes every effort to ensure that the content is accurate and up-to-date, it will not be liable for damages of any kind arising out of your reliance on the content. Havergal assumes no responsibility and provides no warranties, representations, guarantees, covenants or conditions, express or implied (either in fact or by operation of law) or statutory, including without limitation with respect to the quality, accuracy, reliability, currency, completeness, merchantability, fitness for a particular purpose, non-infringement, or continued availability of the Website. You agree that you will bear all risks associated with the use of the Website, including without limitation any reliance you place on its availability or the accuracy or appropriateness for any purpose of content on the Website, and you acknowledge that you are solely responsible for actions and communications you undertake using the Website.
Clicking on certain links within the Website will take you into websites that are not under the control of and are not maintained by Havergal. You acknowledge and agree that Havergal is not responsible for the availability of such external sites, does not endorse and is not responsible or liable for any content, advertising, information, products or other materials on or available from such sites. You also acknowledge and agree that Havergal will not be responsible or liable, directly or indirectly, for any damage or loss caused or alleged to be caused by or in connection with the use of or reliance on any content, goods or services described or made available through any external site. If you decide to visit any linked site, you do so at your own risk and it is your responsibility to take protective measures to guard against harm, including as a result of computer viruses. Havergal will not be liable to you (whether in contract, or tort including negligence or gross negligence, or otherwise), for any loss or damages whatsoever you incur by use of the Website, including without limitation, damages for harm to business, loss of information, programs or data, loss of profit or revenue, loss of goodwill, or for direct, indirect, special, incidental, consequential, punitive or exemplary damages, however caused or arising (even if Havergal has been notified of the possibility of such damages or loss or if such damages or loss were foreseeable).
Restricted Access Portals: Confidentiality Agreement
Havergal maintains restricted, password-protected areas of the Website (“Portals”) for the exclusive use of designated groups of members of the Havergal community including faculty and staff, parents, students, Old Girls and Board members. Use of a Portal is conditional upon compliance with applicable Havergal policies and practices, including the Code of Conduct, Harassment Policy and Acceptable Use of Technology Policy, and the confidentiality agreement, which must be entered into by faculty and staff, parents, students and Board members each school year. The applicable policies and practices may be obtained from the Havergal College Family Handbook or the Portals. The acceptable use policy of the Old Girls Online Community is posted on its Portal.