Archivist

Support Position

Closing Date: April 24, 2026

Job Term: Part Time

We are seeking an individual who is inspired by our mission and whose beliefs align with our core values of integrity, compassion, inquiry and courage, and reflects our core competencies to join Havergal College as an Archivist. This is a part-time, permanent position.

Salary range for this position: The full-time annual salary range for this role is $70,000 – $85,000. The salary will be prorated for the three days (3) per week part-time status of this role.

Why Havergal is the Place to Be

Founded in 1894 and located on a beautiful 22-acre campus in midtown Toronto, Canada, Havergal College is one of Canada’s pre-eminent independent schools for girls from Junior Kindergarten through Grade 12. At Havergal College, we believe that great schools are made up of great people. With a rich history spanning over 130 years, we are committed to offering a contemporary liberal arts education, which is rooted in the Anglican tradition. Our mission is to prepare young women to make a difference. Through our outstanding academic and cocurricular programs, and a cohesive and collegial team of faculty and administration staff, we nurture a culture of capability that fosters self-confidence, leadership, critical thinking and global-mindedness within our students.

We take pride in attracting and retaining highly-qualified faculty and administration staff to ensure that our school remains at the forefront of educational excellence. Join us in this transformative journey of education, working together to empower young women to make a positive difference in our world.

We are committed to building a diverse workforce and an inclusive workplace. We believe that an inclusive environment fosters a culture of mutual respect, creativity and innovation, collaboration and accountability. To this end, we encourage applications from all qualified candidates with a diverse range of experiences and perspectives, including women, BIPOC (Black, Indigenous and People of Colour) peoples, LGBTQ2S+, and persons with disabilities to join our thriving team.  We seek candidates who are committed to nurturing a community where integrity, compassion, inquiry and courage thrive. 

The Position

The part-time Archivist is responsible for the acquisition, preservation, organization, and accessibility of Havergal’s historical records and archives. This position plays a critical role in safeguarding the school’s heritage, supporting research and educational initiatives, and promoting the understanding of our institutional history and bringing the stories of Old Girls/Alums to life for students, staff and the wider community.  This role reports into Advancement to ensure our historical narrative remains central to our community engagement and philanthropic goals.

Specific Accountabilities

Collection Management:
  • Develop and maintain the school’s archival collection, including documents, photographs, artifacts, and digital records.
  • Assess and acquire new materials relevant to the school’s history and mission.
  • Establish and uphold archival policies and procedures to guide collection management, access, and preservation.
  • Stay current with archival standards and best practices.

Preservation:
  • Implement preservation techniques to ensure the longevity of physical and digital records.
  • Monitor environmental conditions and implement measures to protect archival materials from damage and ensure proper storage conditions.
Organization and Cataloging:
  • Classify and catalog archival materials using appropriate standards and software.
  • Create and maintain finding aids to facilitate access to the collection.
Access and Reference Services:
  • Assist students, faculty, and alumni in accessing archival materials for research and educational purposes.
  • Conduct tours and presentations to promote awareness of the archives.
  • Perform genealogical and historical research to verify legacy connections and school history for various departments.
Outreach and Education:
  • Develop and implement programs to educate the school community about the importance of archives and local history.
  • Collaborate with teachers and departments to integrate archival resources into the curriculum.
  • Collaborate with different school departments to ensure valuable historical materials are transferred to the archives.
  • Act as the primary respondent on archival research questions from the Havergal community and the public.
Heritage and Curating:
  • Actively promote the heritage of the school by weaving historical narratives into current school life and events.
  • Curate and develop new displays that promote the school’s history and culture. A creative approach to making history engaging for students and a passion for storytelling
  • Help the school community connect with and understand its traditions, values, and identity through historical narratives and objects.
  • Support Advancement and Old Girl/Alum events by providing archival information/documents and preparing displays for these events.
  • Support the Admission department with requests regarding applicants’ parents, create composite pictures for the Marguerites and memory boards for Marguerite events.
Digital Archiving:
  • Manage the digitization of archival materials to enhance accessibility and preservation.
  • Oversee the development and maintenance of an online archival database to ensure the preservation of born-digital materials like emails, websites and digital photographs.

Qualifications, Knowledge and Experience

  • Master’s degree in Archival Studies, Library Science, History, or a related field.
  • Minimum three years’ experience in professional archival management, including preservation techniques and digital archiving.
  • Experience cataloguing and organizing a collection of different media types.
  • Strong computer experience (Google suite, Word, Excel) and analytical skills.
  • Experience in using an archival database.
  • Strong organizational skills and attention to detail.
  • Excellent communication and interpersonal skills.
  • Ability to work independently and collaboratively in a school environment.
  • Ability to work and communicate with a variety of stakeholders within the school environment.
  • Experience working with volunteers.
  • Knowledge of Canadian archival standards and practices is an asset.
  • Experience in an educational setting is an asset.
Demonstrated ability and commitment to the Core Competencies of:
  • Inclusive Excellence
  • Collaboration & Teamwork
  • Integrity & Trust
  • Learning Agility
  • Communication
  • Growth Mindset

All qualified candidates are encouraged to apply and express their interest to HC Careers no later than April 24, 2026. This job posting is for an existing vacancy. This posting is for an existing vacancy. We use an AI transcription tool for note-taking during the initial telephone pre-screening. Candidate consent will be requested before the call, and refusal will not affect your application. If consent is declined, an HR member will take manual notes.

Havergal College thanks all applicants in advance. Only those candidates selected for an interview will be contacted. Havergal College is an equal opportunity employer. We are committed to an inclusive, barrier-free recruitment and selection process, and work environment in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). We will be happy to work with applicants requesting accommodation at any stage of the hiring process. If you require accommodations, please contact Cathy LeBlanc at 416-483-3519 ext. 6526 or by email at [email protected].