Admission Coordinator

Support Position

Closing Date: April 18, 2024

Job Term: Full Time

We are seeking an individual who is inspired by our mission and whose beliefs align with our core values of integrity, compassion, inquiry and courage, and reflects our core competencies to join Havergal College as an Admission Coordinator. This is a full-time position.

Why Havergal is the Place to Be

Founded in 1894 and located on a beautiful 22-acre campus in midtown Toronto, Canada, Havergal College is one of Canada’s pre-eminent independent schools for girls from Junior Kindergarten through Grade 12. At Havergal College, we believe that great schools are made up of great people. With a rich history spanning over 130 years, we are committed to offering a contemporary liberal arts education, which is rooted in the Anglican tradition. Our mission is to prepare young women to make a difference. Through our outstanding academic and cocurricular programs, and a cohesive and collegial team of faculty and administration staff, we nurture a culture of capability that fosters self-confidence, leadership, critical thinking and global-mindedness within our students.

We take pride in attracting and retaining highly-qualified faculty and administration staff to ensure that our school remains at the forefront of educational excellence. Join us in this transformative journey of education, working together to empower young women to make a positive difference in our world.

We are committed to building a diverse workforce and an inclusive workplace. We believe that an inclusive environment fosters a culture of mutual respect, creativity and innovation, collaboration and accountability. To this end, we encourage applications from all qualified candidates with a diverse range of experiences and perspectives, including women, BIPOC (Black, Indigenous and People of Colour) peoples, LGBTQ2S+, and persons with disabilities to join our thriving team. We seek candidates who are committed to nurturing a community where integrity, compassion, inquiry and courage thrive. 

The Position

In support of Havergal’s pursuit to enroll mission fit students and families through a process that is guided by our values, the Admission Coordinator plays a pivotal role in supporting Havergal’s reputation for excellence.  By providing outstanding customer service while administering the admission processes and procedures relating to enrollment through outstanding technology skills, the Admission Coordinator supports the department and uses their creativity and curiosity to assist the School retain its status as a leading independent school in Canada.

Specific Accountabilities

Admission Process Management and Customer Service

  • Ensure all families feel welcome and supported in their interactions with Havergal.
  • Provide best in class customer service while responding to both verbal and written enquiries from the public, parents and teachers concerning admission to the Upper School (Middle, Senior and Boarding School).
  • Receive, verify and process applications for the Middle, Senior and Boarding School.
  • Maintain and update US applicant data, following up with any families who need to complete forms, send in reports or provide any additional documentation.
  • Conduct and arrange tours for families, working closely with the Admission prefect team and Student Ambassadors.
  • Arrange interviews for applicants and their parents with the Director of Admission and the Associate Director(s).

Event Management and Outreach

  • Assist and organize assessment day procedures, scheduling applicant visits, copying any materials needed by the team.
  • With input from the Director and Associate Directors, coordinate all admission events including but not limited to: Open House, Distinctly Havergal and new student and new family onboarding events.
  • Support the Executive Director of Strategic Enrollment Management (ED SEM), and Manager of Parent Relations with major school events including Celebration Saturday. 
  • Attend weekly event meetings.
  • Attend evening and weekend admission events when necessary.

Data Management

  • Oversee the Admission module of Veracross, performing weekly data integrity checks.
  • With the Director of Admission, manage the Admission calendar, ensuring deadlines are met and that the team is aware of upcoming events that may have an impact on the daily operations of the office (travel, testing dates etc.).
  • Work with the Director of Admission and ED SEM to collect and analyze data including but not limited to weekly statistics, trends in applications, enquiries, population trends and census data.
  • Work with the Director of Admission and ED SEM to produce reports for the Senior Leadership Team and the Board of Governors, building pertinent reports in Veracross.
  • Perform other duties as required.

Qualifications, Knowledge and Experience

  • Related post-secondary education or equivalent work experience.
  • Minimum 5 years’ experience working directly for senior management.
  • Experience in an educational setting a definite asset.
  • Strong computer (Google suite, Word, Excel and databases), organizational and analytical skills required.
  • Event planning and coordination experience and knowledge.
  • Demonstrated ability to juggle competing priorities and to re-prioritize throughout the day in a fast-paced environment.
  • Must handle sensitive information in a highly confidential manner.
  • Excellent interpersonal and communication skills, both oral and written.
  • A self-starter who takes initiative, is proactive, problem solves and is a team player.
  • Able to react with grace under pressure, treat all families with dignity and respect.
Demonstrated ability and commitment to the Core Competencies of
  • Inclusive Excellence
  • Collaboration & Teamwork
  • Integrity & Trust
  • Learning Agility
  • Communication
  • Growth Mindset

All qualified candidates are encouraged to apply and express their interest to HC Careers no later than April 18, 2024.

Havergal College thanks all applicants in advance. Only those candidates selected for an interview will be contacted. Havergal College is an equal opportunity employer. We are committed to an inclusive, barrier-free recruitment and selection process, and work environment in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). We will be happy to work with applicants requesting accommodation at any stage of the hiring process. If you require accommodations, please contact Cathy LeBlanc at 416-483-3519 ext. 6526 or by email at [email protected].